Liberty University uses the DocTract policy platform to manage institutional policies, from inception to review and publication in the University Policy Directory (UPD). University policies are subject to the Policy on Policies.

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Policies

All University Policies must support the University’s mission and operational goals and must adhere to the guidelines specified in this Policy. To ensure transparency and accessibility, University Policies will be systematically cataloged and made accessible to the University community through the University Policy Directory (UPD). This centralized approach facilitates easy access and enhances understanding across all levels of the University. University Policies are established to ensure compliance and create a structured framework within which the University operates. It is essential that University Policies are actively managed to mitigate risks associated with non-compliance, which can pose significant liabilities to the University.

Policy Development Process

Initiating Policy Development:

  • New University Policies can be initiated by any unit using the official Liberty University Policy Guidelines and Template. This initial step ensures consistency across all University Policies and aligns with the structured governance framework of the University.
  • Once initiated, the Responsible Oversight Executive will appoint a policy representative for the University Policy, who may be the Responsible Oversight Executive him/herself.

Approval Process:

  • Drafts of proposed University Policies first require approval of the Issuing Office. The Issuing Office must collaborate with all relevant stakeholders to refine and validate the content of the University Policy and to ensure compliance with University standards and this Policy.
  • A Responsible Oversight Executive must sponsor the University policy, ensuring it meets all procedural and content requirements.
  • Certain University policies may require approval from the University’s Board of Trustees. It is the responsibility of the Issuing Office and Responsible Oversight Executive to obtain all requisite approvals before submitting University policies to IER for recordation in the UPD.
  • Once approved as provided above, the policy representative will submit a final version of the University Policy to IER for recordation in the UPD.

Maintenance and Review:

  • Approved University policies are cataloged in the UPD and maintained by IER. IER is responsible for ensuring University policies are regularly reviewed for relevance, effectiveness, and compliance with legal and accreditation standards. This ongoing maintenance includes scheduled reviews and updates to adapt to evolving University needs and external regulations.
  • Effective May 2024, the review cycle for all University policies is three years of the date of last review.

Legacy Policies:

  • Policies that have lapsed without renewal are archived and reviewed for potential reactivation or updating as necessary.
  • Existing University Policies that predate the effective date of this Policy remain in effect but should be reviewed in accordance with this Policy within three years to conform to current standards.
Policy Directory

Resources

To learn more on how to use DocTract, view the training resources below:

For policy-related questions, contact policy@liberty.edu . For technical support or to receive access, email itcustomersuccess@liberty.edu.