New Employee Resources

Offer letters are signed through your Workday account and may take 24-48 hours to populate. Once signed, please be sure to press the “submit” button to fully complete the offer letter process.

Once the offer letter has been signed, an email from First Advantage will be sent to your Liberty email address. Please click the link and enter the necessary information to initiate the background check (background check links have a 5-day expiration date). All offers are contingent on successfully passing a background check.

Federal law requires employers to verify the identity and employment eligibility of all employees (both citizens and noncitizens) hired to work in the United States. To meet these requirements, Liberty University uses the Form I-9 within Workday and E-Verify for all newly hired faculty and staff.

E-Verify is an Internet-based system that compares information from an employee’s Form I-9 to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.

Section 1: Completed via Workday by the employee. Must be completed by the first day of employment.

Section 2: Completed in person by the employee. Original identification documents must be provided. Photocopies will NOT be accepted. View a list of acceptable identification documents here. Per federal law, section 2 must be completed no later than 3 days from hire. A delay in completing this section will lead to the termination of the employee.

• Residential employees must bring original identification documentation to the HR offices.
• Remote employees must send a signed affidavit, a completed I-9 form, and identification documents to HR@liberty.edu. This must be signed by the employee and a notary or CUPA representative.

After I-9 process has been completed, all remaining onboarding steps are completed within Workday

Employees should coordinate with their department to obtain a Flames Pass through Campus and ID Services if needed. A Flames Pass can be in a digital or physical form. Remote employees are not required to obtain a Flames Pass.

If the Statement of Doctrine populates in your Workday inbox, please sign and submit as this is a required document for all employees.

**This only applies to student workers

Qualified students working for Liberty University do not have to pay FICA taxes if enrolled and regularly attending classes. During summer break you will be subject to FICA tax and will be automatically changed to Non-Exempt unless you notify Human Resources that you are enrolled in summer classes. If you are a nonresident alien international student, you can be exempt from FICA taxes all year.

**This only applies to student workers

Setting up a voluntary deduction allows a percentage of the funds earned as a student worker to be applied to your student account. The remaining balance will be paid according to your payment elections in Workday. If you do not want to set up a voluntary deduction, the Workday To Do task can be submitted as is.

All employees are required to add a “Human Resources” address type in myLU due to tax implications (student workers will input either their commuter or on-campus address with their flames box for this task). Reference the video below, to see how to update your HR address.

*This only applies to full-time employees

Human Resources hosts New Employee Orientations (NEO) to facilitate a positive onboarding experience for new full-time benefitted employees of Liberty while providing essential content in a welcoming environment. All new full-time benefitted employees are required to attend New Employee Orientation. HR will email you an invitation to attend orientation based on your hire date. View New Employee Orientation dates.