Contractor’s Safety Handbook page 2

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CONTRACTOR RESPONSIBILITY

The Contractor is responsible for:
- providing to its employees all OSHA and statutorily-required training
- furnishing any appropriate personal protective equipment
- ensuring compliance with OSHA regulations
The Contractor and Contractor’s employees must comply with all LU work and safety rules, as outlined in this handbook.
LU is not responsible for directing or supervising the work of the Contractor.
University representatives reserve the right of inspecting the Contractor’s work to ensure contract terms are met.

General Provisions

The Contractor will provide portable toilets as required by law, with location to be approved by LU.
The Contractor may use existing water, electric, lighting, and heat in the building or adjacent buildings.
The Contractor is responsible for costs associated with extending, removing and re-establishing previous connection if used in the construction area.
LU Contact will coordinate payment for all metered usage charged by the respective utility company.
If required, the Contractor will provide a field office on-site at their expense.
The Contractor will extend utilities to the field office at their expense.
The Contractor will provide a cellular phone to the superintendent and assistants so they may be contacted.
At a minimum, the following will be provided in the field office at the Contractor’s expense:
- Potable water
- First aid supplies
- All required employment postings
- Required Material Safety Data Sheets
Contractors that are working within LU buildings will not use any of the existing facilities without expressed approval from the LU Contact.
Staging areas may also be provided if available.
Contractor will not make any assumption regarding usage of space, but will coordinate all space usage with the LU Contact.
Contractors will not remove or alter any landscaping material, such as trees, shrubs, or grass areas without prior approval from the LU Contact and the Grounds Department at Physical Plant.
A meeting shall be held with the Grounds Manager prior to the start of any project if there will be impact on the campus landscaping.
The Contractor is responsible for removal of any landscaping debris from the campus.
The Contractor is responsible for removal of general construction debris from the campus.
Shipping Instructions:
- Materials will be made deliverable directly to the Contractor who is responsible for receiving, unloading, handling, storing and managing materials in an approved manner and place until such time that they are used for the project.
- This will happen without disruption to the normal course of business at LU.
- If the Contractor has not made prior arrangements and materials are delivered to the site without anyone assigned to the above responsibilities, the materials will be returned to the supplier at the Contractor’s expense to avoid misplacement or loss of materials and unnecessary disruption.

Interface

The Contractor and Subcontractors will coordinate all their work with the work of other trades and cooperate with all trades so as to facilitate the general progress of safe work.
LU reserves the right to hire other contracts for any additional work not covered in the specifications and drawings. The Contractor will cooperate with any such other contractors in a reasonable manner.
The Contractor will be responsible for the coordination of all agreed work and for compliance with all codes, laws and local ordinances including noise ordinances.
The Contractor will also be responsible for seeing that all Subcontractors’ work conforms to job conditions.
Liberty University intends to provide a drug and alcohol free work environment.
All employees, including those of Contractors, are expected to be in a suitable mental and physical condition while at work.
The use or possession of alcohol or illegal drugs, legal medication not prescribed to the user or prescription medication that cautions against operating equipment, dangerous machinery or driving motor vehicles is strictly prohibited on LU property.
In cases of reasonable suspicion of drug and/or alcohol use, Contractor Employees will be removed from LU property by the Contractor Site Manager and/or a representative of the Contractor that has equal authority to the Site Manager.
LU reserves the right to raise these issues of concern and the Contractor is required to offer a plan of identifying and addressing the issue to the LU Contact prior to the employee returning to the site.
Dangerous weapons, including firearms, bows and arrows, and knives with a blade length greater than 3″ are prohibited on LU property.

EMERGENCY PROCEDURES

Contractors working on LU premises are responsible for having a written site-specific emergency contingency plan that encompasses all aspects of effectively managing an emergent situation be it fire, explosion, environmental, chemical or medical emergency.
These plans must be integrated with existing LU emergency plans that pertain to the affected area; information about these plans is available from the Office of Risk Management through the LU Contact.
Contractors working within LU facilities that are fully operational are required to have a plan that calls for responding to on-site emergency evacuation alarms.
Contractors that evacuate a LU facility during an emergency are responsible for accounting for all of their own personnel and reporting immediately to their project coordinator and the emergency coordinator on-site.
Written site-specific emergency contingency plan must be reviewed when and if the effectiveness of the plan is jeopardized by the progression of the work in the scope of the project.
Written plans will be altered as necessary to maintain effectiveness.
Updated plans and training will be provided to all concerned parties.

Alarms and Evacuations

Contractors are responsible for providing and identifying an adequate number of alarming mechanisms and evacuation routes such that all personnel can be alerted, evacuated and accounted for in a timely manner during an emergency.
Such plans are to be outlined and provided in writing to the LU Contact and shared by the Contractor with all personnel on-site.
The plan will be updated by the Contractor as the project progresses if the evacuation routes change significantly.

First Aid, Emergency Medical Response & Blood Borne Pathogens

Contractors will provide their own first aid supplies, care and medical emergency response at their own expense.
LU Contact will ensure that emergency vehicle access to the site is adequately maintained for existing buildings.
The Contractor will ensure access for emergency vehicles for new construction projects until the building is commissioned to LU.
All Contractor employees will be trained in the practice of Universal Precautions to protect them from possible exposure to potentially contaminated materials.
The Contractor is responsible for the appropriate disposal of bio-contaminated waste to prevent the mishandling of potentially infected materials and the spread of blood borne pathogens.
Environmental Gas leaks and hazardous air contaminants must be reported by the Contractor directly and immediately to Police Services (911 for on-campus phone, 434-656-3473 for off-campus phones).
Chemical Spill Clean-Up is the responsibility of the Contractor.
If a flammable, reactive or highly toxic chemical spills in a quantity of two liters or more:
- 1) Shut-off ignition sources
- 2) Evacuate the area
- 3) Alarm the building
- 4) Call 434-656-3473 to report the spill and activate the emergency response system.
For spills of lesser quantities, contain the spill, consult MSDS for required clean-up guidelines, and report the spill to the LU Contact.

INCIDENT REPORTING

Contractor is responsible for their employees on-site at all times.
Contract employees are not to be on LU property without Contractor supervision provided.
In the event of an incident, Contractor employees are to report directly to their on-site supervisor.
All incidents are to be reported by the Contractor to LU:
- Near misses
- Accidents without an injury
- Non-recordable injuries
- Recordable injuries
The Contractor is responsible for all recordkeeping and insurances pertaining to the incidents that their employees have on-site.
LU utilizes both informal reports of near misses as well as formal reports of accidents to manage risk and prevent future incidents.

FIRE PREVENTION

In an effort to minimize the risk of fires, hot work permits are required for activities with involvement of the following:
- Burning
- Welding
- Grinding
- Flame or spark producing operations
- Any work utilizing flammable substances such as:
  - Gasoline
  - Kerosene
  - Paint thinners
  - Other liquid with a flash point of 110 degrees F (see MSDS).
- The same consideration of risk for a fire hazard must be given to operations whether work is taking place on the inside or the outside of the structure.
- Contractors are responsible for:
  - Managing the hot work permitting process
  - Training employees to maintain access to all emergency equipment and exits
  - Establishing an emergency evacuation plan in case of a fire
  - Notifying the LU Contact prior to performing hot work

Extinguishers

Contractors must provide extinguishers suitable in type, number and location given the fire hazards associated with the job as required by OSHA.
Extinguishers must be maintained by the Contractor monthly, when used and when damaged.
All extinguishers must be free and clear from obstruction at all times.
Contractors working within LU buildings are authorized for emergency use of facility fire extinguishers provided that the individual has received training prior to use.
If the Contractor is performing work within a LU facility that requires having an extinguisher nearby (i.e. welding), then the Contractor will not use a facility extinguisher, and they will provide their own extinguisher for the duration of the work.
Contractors are responsible for training employees on the safe use and handling of fire extinguishers.
Should a Contractor have reason to discharge a LU fire extinguisher in case of an emergency, the Contractor will report having used the extinguisher immediately to the LU Contact as well as the circumstances surrounding the need to use the extinguisher.

Fire Protection and Fire Alarm Impairments

Any work that requires any part of a fire protection system or fire alarm system to be shut down will be coordinated with the LU contact.
Notification must be made to monitoring points (LU Police Services and Burlington Fire Department).
LU contact will coordinate notifications and the completion of any required permits.
System impairments are to be kept to the minimum duration required.
The Contractor is responsible for ensuring all systems are restored at the completion of the work (if work is completed within one shift) or at the end of each affected work day.

Combustible Material Storage

Whether inside or outside, combustible materials storage will be a minimum of 35 feet away from the point of operation from any hot work.
When there is not a minimum of 35 feet clearance available, then the materials will be moved to another location within the site.
If the combustible materials cannot be moved, then they will be shielded from the hot work.
When storing combustible materials, take care to stack for stability and never exceed a height of 20 feet.
LU requires that stacks be no closer than two feet from sprinkler heads.

Flammable and Combustible Liquids

Storage of flammable and combustible materials must be contained.
Flammable and combustible liquids stored outside must be kept in an approved, contained storage area, remote from general access or traffic.
Inside storage requires approved, rated flammable storage cabinets.
While in use or in storage, flammable liquids will be kept in their original containers, safety cans (with flame arrestor/self-closing caps) or approved tank/drum dispensing installations.
When dispensing flammable liquids, containers must be grounded and bonded to prevent the generation of sparks.

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