External Clients

Please include all of the information pertaining to your event. This includes event times, number of attendees, event needs (materials, audio/video support, etc.), etc. Please note, Liberty University requires a minimum of 30 business days on all external event requests.

Once you have completed your request form, please email your form to the University Events Office at events@liberty.edu. The University Events team will review the request and determine if we are able to support your event request.

Once the University Events Office approves your event, our team will follow up with an Event Contract that covers all of the details for the event, such as location, event times, material needs, etc. The rental quote for all fees will be sent with the contract. Once the University Events Office receives your signed contract and verifies they have received it, your event is confirmed and approved!

Once your Event Contract is signed, you will need to provide Liberty University with a copy of your Certificate of Insurance before the day of your event For more information on Liberty University’s insurance requirements, please review our External Events Insurance Requirements guide.

Our team will send your invoice over to be paid in full prior to the event.

For certain events, there may be additional pieces of information or content that may be needed in order to facilitate the event. This can include any number of things, including schedules or content to be shown on video boards for athletic events, slides and video content for meetings and large banquets, and many other types of information. The University Events Office team will work with you as needed to determine how this applies to your individual event and what is needed prior to your event.

15 days prior to the event, we will have an event walk-through to confirm all details for your upcoming event.