Event Planning Guidelines

Please refer to the General Event Policies for helpful reminders when scheduling an event on the Liberty University campus.

Liberty University has contracts with Sodexo and Coca-Cola. We seek to honor these contracts and use Sodexo and Coca-Cola products/services before any other vendor. Although there are exceptions, please read our full Liberty University Events Food Policy before scheduling your event.

Our tabling spots on campus are a hot spot to grab the attention of students or staff. We have many tabling locations the Montview Student Union on the 1st Floor and 2nd Floor. We also have spaces on the Academic Lawn, JFL, and the Tilley. Please read our Tabling Policies before requesting one of these spaces.

When inviting external organizations to table on campus, there are a few departments you must get approval from first. Religious Organizations must go through LU Serve and Career Organizations must go through Career Services.

Looking to hold a fundraiser on campus for your department or students? Please use the Group Fundraiser Form to submit your request. Liberty doesn’t allow any selling of any kind in an Academic Building. Please read the Fundraising Policy for more information.

Will your events require tickets? You must contact the Ticketing office before offering tickets to your event. For more information on the steps you need to take with holding a ticketed event, please email Amanda Rider at tickets@liberty.edu

Inviting a guest speaker to your event? You must contact LU Stages before inviting a guest to speak on campus. Please visit the LU Stages page and fill out their guest forms.

The University Events Office has navy blue Liberty branded tablecloths (fits on a 8ft rectangular table) that you can use for your table at any event. The tablecloths must be signed in and out at our Montview Office. Please work with your event manager from the University Events Office to schedule a time to go and pick up your reserved tablecloths. Before signing out your reserved tablecloths, please read our Tablecloth Policy.

When planning large-scale events, please be aware of the University’s Clear Bag Policy.

If you are looking at holding an event on CFAW week/weekend, please reach out to OnCampusRecruitmentEvents@liberty.edu to work with their office for your event. The CFAW team will reach out to our office for your event.

Aventri is one of Liberty University’s event management tools. This system houses all event resources in one centralized location to help streamline the planning process and reduce time-consuming tasks. Aventri features allow you to:

• Create Customized Event Forms
• Receive Payments
• Host Virtual and In Person Events
• Communicate with Attendees
• Collect Event Analytics

Visit www.Liberty.edu/Aventri to learn how your department can benefit from using this robust tool!